Spaces: Collaborate on your analyses

Some of the most valuable analyses are the result of collaborations among teammates. Spaces help product teams subscribe to and organize analyses shared in Amplitude.

Every saved piece of content must live in a space. By default, content is saved into your personal workspace. You can also choose to move them into a shared space.

Content can only be saved to one location, but you can create shortcuts to that content in other spaces.

Your personal space

By default, any content you create will be saved to your own personal space, which you can access by clicking on your name in the Favorite Spaces tab of the Spaces drop-down. Here you'll find all your charts, notebooks, dashboards, folders, and archives, unless you opt to save them into a different space.

Your personal workspace and the folders within it are not visible to other people in your organization. Team members can still search for any content you've designated as discoverable, via Amplitude’s search feature (assuming they have project permissions to view it), and you can still share links to content that are located inside your personal workspace.

Click on a piece of content to open and edit it. To move, rename, archive, or pin a piece of content, check the box next to the content's name and click the appropriate button in the toolbar at the top of the list.

Create a new folder

Folders are a convenient way to group related content together in a single, easily-viewable spot. To create a folder in a space, follow these steps:

1. Navigate to your space and click New Folder.
2. In the modal that appears, give your folder a name and click Create folder.
3. Add content to your folder now, if you want. You can also do that later.

Create a space 

To create a space, follow these steps:

1. Navigate to Create New > Space.
   
2. Enter a name for your space, as well as a description, in the appropriate fields of the modal that appears. 
3. In the Members field, select everyone who you want to join your new space. When you've finished, click Create space.
   
   NOTE: Users with admin, manager, and member-level permissions can create a space.
   

We recommend using naming conventions for your space that are recognizable throughout the organization, so that others can easily understand what the team space is all about.

A space can reuse a previously-used name for a new project, provided the previous project was deleted. 

Join an existing space

To subscribe to an existing space, click the Spaces drop-down, then click View all Spaces. Scroll down until you find the space you're looking for, and click Join.

When you join a space, Amplitude stars it automatically and adds it to your list of joined spaces. You can un-star a space and remove it from your list by clicking the star icon on the space itself.

Move content to a new space

As mentioned above, each piece of content can only be saved to a single space. You can move content to a new space by following these steps:

1. Navigate to the space where the content is saved and check the box next to its name.
2. In the menu bar above the content list, click Move. A navigational fly-out panel will open.
3. Navigate to the space or folder you want, or create a new space or folder. Then click Move.

Create a shortcut

A shortcut is a way to add content to multiple spaces and folders. Anyone can create a shortcut to a piece of content, but only an owner of the original content can move the original to a new space.

1. Open a piece of content you'd like to share to multiple spaces.
2. Navigate to More > Add Shortcut.
3. Navigate to the space or folder you want, or create a new space or folder. Then click Add Shortcut.

Manage space members

You can add new members to your space, or manage the access permissions of current space members, via the Manage Members button.

There are three levels of permissions:

• Can add: The user can add items or folders, or move existing content.
• Can edit: The user can edit, archive, and save changes to all content in the space.
• Can view: The user can only view the content residing in the space.

To add a new member to a space, follow these steps:

1. Click Manage Members to open the Manage Members modal.
2. Click in the Add people field and select the new member from the drop-down list. Repeat this step for each new user who will have the same permissions level.
3. Set the permissions level for the new user from the drop-down menu.
4. Click Share.

To modify a space member's permissions, follow these steps:

1. Click Manage Members to open the Manage Members modal.
2. Scroll until you find the user whose permissions you want to modify. Open the drop-down opposite their name and select the new permissions level, or click Remove to remove the user from the space.

Add coworkers to a space

You can add anyone in your organization to a \space. Once added, that person will be subscribed to email updates when new content is added, and have the space pinned to their sidebar navigation.

To add a teammate, follow these steps: click Invite, then select their name from the drop-down list. Amplitude will immediately invite them to the dashboard.

Slack integration 

When you connect spaces to specific Slack channels, you'll receive notifications whenever your team creates new analyses. When new content gets added to that team space in Amplitude, it will automatically be posted in the Slack channel.

To do this, select Connect with Slack from the More drop-down menu. Then follow the prompts.

To learn more about our Slack integration, see our Help Center article on integrating Slack with Amplitude.

Permissions 

While only Admins, Managers, and Members can create a team space, all users can add themselves to spaces, regardless of permission level.

By default, Admins, Managers, and Members can all add content, invite users to the space, and archive a space. Admins and Managers also have the option to manage the space permissions to specify which roles have permissions to add content, invite users, and archive a space.

To archive content from a space you own, you will need "Can Edit" permissions.